Secretary to Director (Colombo)

Job Description

Job Title: Secretary to Director

Location: Colombo

Job Summary:

We are looking for a proactive and professional Secretary to Director to provide high-level administrative and secretarial support to the Director. The role requires excellent organizational, communication, and interpersonal skills to ensure smooth day-to-day operations and effective coordination of executive tasks.

Key Responsibilities:

• Manage and maintain the Director’s calendar, appointments, meetings, and travel arrangements.
• Act as the primary point of contact between the Director, internal teams, and external stakeholders.
• Prepare, draft, and edit correspondence, reports, presentations, and other business documents.
• Handle confidential information with discretion and maintain proper filing systems.
• Coordinate and organize meetings, prepare agendas, take minutes, and follow up on action items.
• Monitor and manage incoming calls, emails, and inquiries on behalf of the Director.
• Assist in project coordination, reporting, and documentation as directed.
• Ensure smooth office operations and support in administrative functions as required.

Qualifications & Skills:

• Diploma/Degree in Business Administration, Secretarial Studies, or related field.
• Proven experience as an Executive Secretary, Personal Assistant, or Administrative Professional.
• Excellent written and verbal communication skills in English (Sinhala/Tamil proficiency is an advantage).
• Strong organizational and multitasking abilities with keen attention to detail.
• High level of integrity, confidentiality, and professionalism.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and manage priorities under pressure.